How Many Hotel Rooms to Block For Your Wedding 

The question of how many hotel rooms to block for your wedding is a common one, but not everyone knows how to go about doing it. Here are some things to consider when making this decision: Location, Attrition rate, and Cut-off date. HotelPlanner is the leading website for making hotel room blocks. Its planners speak 28 languages and have decades of experience. You can trust HotelPlanner to make your event a success. 

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Location 

There are many advantages to reserving a block of hotel rooms for your wedding location. You will be accommodating many out-of-town guests as well as residents who prefer to stay in a hotel. Unfortunately, this can be an overwhelming process. Below are some tips for booking a block of rooms at your wedding venue. Then, you can communicate your wedding block information with guests. They’ll appreciate having a guaranteed room for their stay. 

Attrition rate 

A wedding planner should be aware of the attrition rate of a hotel room block before they commit to booking it. Even if the attrition rate is low, the wedding planner can still incur a penalty when more than half of the rooms are not booked. Hoteliers often do not include attrition clauses in wedding room block contracts. The percentage varies between ten percent and thirty percent, depending on the hotel and the contract. 

Cost 

When deciding how many hotel rooms to block for your wedding, you should know what you need. Most hotels will allow you to reserve a block of rooms for your guests for free. In exchange, you can get discounted rates of up to 15%. You can also simplify transportation and save money by booking all your guests at one location. A wedding planner can help you negotiate rates with different hotels. In some cases, a wedding planner can get you a free suite night. 

Cut-off date 

When planning a wedding, one of the biggest decisions you will have to make is what is the cut-off date for booking hotel rooms for the wedding. Many hotels have a cut-off date, which is the last day a guest can book a discounted room rate. For instance, if the cut-off date is 15 to 30 days before the wedding, guests will need to book their hotel rooms by then or risk missing out on the discounted rates. 

Hotels that offer room blocks 

A hotel that offers room blocks for weddings is an excellent choice for many reasons. For one thing, group rates are usually 15 to 40 percent less than the normal room rate, and this is a great way to simplify transportation and other logistics. Another perk of using a hotel that offers room blocks is that it is likely to have a discounted rate when you need it. Another advantage of booking a hotel through a room block is that you can request a discount on a negotiated rate. 

Choosing a hotel 

When choosing a hotel room to block for your wedding, you should ask yourself a few key questions. How far will guests have to travel for the wedding and what will the accommodations be like? Are there events or pre and post-wedding activities planned? Will the hotel offer group rates? What are its amenities? Are there in-and-out privileges? And how many rooms should you block? You should also be sure to let your guests know exactly what you expect in a block.